SCHEDULE 2 TOURS AGREEMENT SCHEDULE 2. ACCOMMODATION AND VEHICLE PROVISION 1. Accommodation 1.1 Hotel accommodation for the Visiting Union, preferably with a swimming pool, shall be provided by the Host Union to at least a 4-star standard. The Host Union should offer the Visiting Union a minimum of two hotel choices of this standard and the Visiting Union shall be entitled to select its preferred hotel from the choices provided. Hotel options shall be communicated by the Host Union to the Visiting Union within one month of Match Venue confirmation. Subject to agreement between the Visiting Union and the Host Union, a Tour Party may be based in a location other than in the Match city during the build up to an International Match. 1.2 All hotels provided for the Visiting Union by the Host Union will include the facilities, equipment and services set out in clauses (a) to (i) below. The Host Union will be responsible for arranging the provision of such facilities, equipment and services and will meet all costs in respect thereof: (a) a suite for the Manager or for the Coach with an option to upgrade to a second suite at the Visiting Union’s cost; (b) a single room for other members of the Tour Management and the captain of the Team up to a maximum of 18 single occupancy rooms. Where possible single rooms should have double beds for Management and Team Captain at all times; and (c) twin rooms for all other members of the Tour Party and where possible twin rooms should have double beds for all Players at all times. If twin rooms do not have two double beds, the Host Union should provide rooms containing a double bed for at least 60% (sixty percent) of the Players in the Tour Party; (d) a team/meeting room capable of seating the entire Tour Party and equipped with a projection screen, TV, DVD and video, where possible at least 4 internet points and access to broadband and/or wireless internet, whiteboard, LCD screen and flip chart; (e) a recreational room which shall where possible be a separate room which shall contain such recreational equipment as agreed between the Visiting and Host Unions. This room must be of sufficient size to allow physios to work with Players. If requested by the Visiting Union, the Host Union shall arrange for the provision of assorted snacks in the recreational room and the provision of isotonic drinks either refrigerated in liquid form or in powdered form all at the Visiting Union’s cost but with the Host Union seeking to source such provisions at the best available cost. The Host Union shall also arrange for and meet the cost of the provision of at least 3 litres of refrigerated water per person per day subject to any other arrangement agreed between the parties. Last update: 14 January, 2015 518
World Rugby Handbook
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