TOURS AGREEMENT SCHEDULE 2 (f) a separate medical room of an appropriate size for the medical team of the Visiting Union to work within on the Players’ floor of the hotel; (g) a suitable space for press conferences which shall be separate from the team and recreation room; (h) a lockable baggage/storage room of an appropriate size located on the ground floor where reasonably practicable; (i) a private meal room or separate area in the dining area for meals taken by the Tour Party. The rooms to be provided pursuant to Clauses (d), (e), (f) and (h) shall be provided for the exclusive use of the Tour Party on a 24/7 basis for the duration of the Tour Party stay in the hotel. 1.3 Hotel expenses shall be understood to be restricted to those for bed, table d'hôte breakfast, luncheon and dinner or the equivalent on Match day subject to any post-Match meal provision by the Host Union elsewhere. Each lunch menu provided should comprise of at least two starters and two hot meal choices plus sandwiches. Each dinner menu provided should comprise of at least two/three starter choices, two/three hot main courses and two dessert choices. The menus will be agreed between the Host and Visiting Unions. In addition, with the agreement of the Liaison Officer the following may also be provided if required: soft drinks, fruit juices, milk with luncheon and dinner. Outside the provision with meals, all other beverages will be paid for by the Visiting Union. Visiting Unions must submit any specific dietary requirements for the Visiting Union and/or Members of the Tour Party to the Host Union two weeks in advance of the commencement of the Tour. The Host Union shall ensure that subject to budget best endeavours are made to meet any such specific dietary requirements. In the event that the Visiting Union Tour Party wishes to take occasional meals out of the hotel on allowance, the Host Union, subject to receiving at least seven days notice together with a written invoice, shall endeavour to make available the equivalent cash allowance but shall be under no obligation to do so. 2. The Provision of Vehicles 2.1 The Host Union shall make available to the Visiting Union a luggage truck or van of at least 10m3 for airport/hotel transfers plus to be available 24 hours per day a van/people carrier (minimum 7-seater) and a coach which shall be at least a 50-seater. Team Management shall only be permitted to drive the van/people carrier with advance Host Union approval and subject to the advance provision of a clean driving licence and any other conditions specified by the Host Union’s insurers. If the Visiting Union does not have an approved driver or does not wish to drive then the Host Union will provide a driver. The Host Union shall meet any and all costs associated with the provision of the luggage truck, van and coach including drivers and insurance and fuel costs/other vehicle expenses. The vehicles provided must all be of an appropriate standard. Last update: 14 January, 2015 519
World Rugby Handbook
To see the actual publication please follow the link above