APPENDIX 1.          ADDITIONAL REQUIREMENTS FOR INSTALLATION AND USE OF RUGBY TURF SURFACES

Rugby Bodies, Clubs, organisations or other entities seeking to install a Rugby Turf surface must adhere to the following conditions in addition to the testing and approval regime established by Regulation 22 and the Rugby Turf Performance Specification:Rugby Bodies, Clubs, organisations or other entities seeking to install a Rugby Turf surface must adhere to the following conditions in addition to the testing and approval regime established by Regulation 22 and the Rugby Turf Performance Specification:

1. Permission to install or use an artificial playing surface must be sought in writing in advance of installation or the first use from the Union in whose territory the surface is intended to be installed or used.  The Union must ascertain: 

(a) in the case of a request for installation, that the Union has received a report from the Accredited Test Institute confirming that the artificial playing surface has passed the Laboratory Tests; or 

(b) in the case of a request for use, that the Union has received a report from the Accredited Test Institute that the artificial playing surface has passed the Field Tests and has been certified in accordance with the Rugby Turf Performance Specification.   Where the artificial playing surface has met the Rugby Turf Performance Specification, the requirements of Regulation 22 and Law 1.1 of the Laws of the Game, the Union shall grant such permission. Where a Union is the party seeking to install or use an artificial playing surface then permission shall be sought from World Rugby.

2. The permission of the Union pursuant to Section 1 above shall be granted for a period of two years, following which the Rugby Turf surface shall be re-tested by an Accredited Test Institute. Where the Rugby Turf surface continues to meet the Rugby Turf Performance Specification, the requirements of Regulation 22 and Law 1.1 of the Laws of the Game, the Union shall grant permission for use of the surface for a further period of two years. The Rugby Turf surface shall then be re-tested by an Accredited Test Institute every two years of its lifetime and Unions shall grant permission for use of the surface for further periods of two years accordingly. 

3. This permission does not constitute and/or imply an endorsement by the granting Union or World Rugby of the artificial playing surface(s) concerned.

4. During the period for which permission is granted, the Rugby Turf surface may be used for the playing of the Game including International Matches.

5. The World Rugby Preferred Turf Producer and/or entity contracted to install the artificial playing surface shall be responsible for the supply of equipment and training in relation to maintenance of the artificial playing surface. The World Rugby Preferred Turf Producer and/or entity contracted to install/maintain the artificial playing surface shall indemnify and hold harmless World Rugby and its associated companies and the Union, and its and their officers, employees and agents from and against all demands, claims, legal actions, damages, costs (including without limitation, legal costs and the fees of any expert witness(es) incurred in connection with any action(s) or proceeding(s)), loss, interest, or expenses in connection with any injury sustained by a Player as a result of the surface and/or any failure to comply with the World Rugby Artificial Rugby Turf Performance Specification and/or any other act or omission by or on behalf of the World Rugby Preferred Turf Producer and/or Manufacturer and/or installer of the artificial playing surface and/or the entity responsible for  maintenance of the artificial playing surface (as the case may be).

6. The World Rugby Preferred Turf Producer and/or entity contracted to install/maintain the Rugby Turf surface shall have in place and shall maintain public liability insurance cover with a reputable insurer to meet any claim that may arise in the sum of £5 million sterling save where a particular Union shall demonstrate to the satisfaction of World Rugby that its national government has in place a comprehensive, no-fault, government-funded public liability scheme which covers, without limitation, any and all treatment and compensation arising from any injury occasioned through participation in rugby Matches.

7. The Union in whose territory the Rugby Turf surface is to be used should ensure that all participants playing on the Rugby Turf surface understand and appreciate that there are inherent dangers in participating in the sport on any surface including Rugby Turf.

8. The Union shall log injuries sustained by Players participating on the Rugby Turf surface.  

9. World Rugby may request sample injury surveys and such further and supplemental information as it requires from Unions to monitor the ongoing safety of Rugby Turf. Unions requested to undertake such surveys shall not unreasonably withhold permission and will make best endeavours to facilitate the surveys and requests for information. In response to such requests Unions shall use the form attached (Appendix 2) modified as appropriate. It is the responsibility of the Union concerned to obtain the requisite consents, in accordance with local law, of Players, coaches and medical personnel, as appropriate, for the collection of personal information and provision of such information to the relevant Union, World Rugby, its associated companies and any other entity designated by World Rugby for use in connection with Regulation 22 and the Rugby Turf Performance Specification.

10. Manufacturers shall not in any way seek or promote any association with World Rugby. World Rugby Preferred Turf Producers shall only be allowed to associate with World Rugby to the extent granted in their agreement with World Rugby.

11. World Rugby shall be entitled to impose such further conditions as it considers appropriate in the best interests of Players and the Game.