World Rugby Handbook
BYE-LAW 8. GENERAL ASSEMBLY
A General Assembly of World Rugby shall be held biennially at a venue and on a date determined by the Council for the transaction of the following business:
(a) to consider and approve the minutes of the previous General Assembly;
(b) to receive and consider a report from the Council;
(c) to note the composition of committees of the Council;
(d) to consider any other business referred to the General Assembly by the Council; and
(e) to make recommendations to the Council as appropriate regarding the foregoing.
8.1 Notice of General Assembly
At least ten weeks’ notice of the date of the General Assembly shall be given to Unions and Associations. A copy of the agenda and supporting papers shall be given at least three weeks before the date of the General Assembly.
The Chairman of the Council, or in his absence the Vice-Chairman of the Council, shall act as Chairman of any General Assembly.
8.3 Permitted Attendees
(a) Attendees of the General Assembly shall be those delegates who are:
(i) in the case of each of the Unions or Associations represented on the Council, its representative or representatives of the Council;
(ii) in the case of each of the Unions or Associations not represented on the Council one delegate who must be or have been a member of the governing body of that Union or Association.
(b) Notice of the names and addresses of delegates, signed by the Secretary of the Union or Association concerned, must be received by the Chief Executive Officer of World Rugby at least three weeks before the date of the General Assembly at which the delegate is to act.
(c) No delegate shall represent more than one Union or Association.
(d) No Union or Association shall be entitled to send a delegate to a General Assembly unless such a Union or Association shall have made to World Rugby all payments due under Bye-Law 9.12(a).
(e) No Union or Association shall be entitled to send a delegate to a General Assembly if such a Union or Association is in breach (or alleged to be in breach) of Bye-Law 7 or is subject to sanction under Bye-Law 9.4(r).
A Union or Association may appoint a proxy to attend the General Assembly in place of a duly appointed delegate who is unable to attend providing such proxy is:
(a) a member of the Union or Association duly appointed as proxy by that Union or Association to attend the meeting; and
(b) supplied with a nomination paper signed by the Secretary of the Union or Association concerned, authorising him to attend the General Assembly on the Union’s or Association’s behalf, and to record its vote on specified agenda items or on topics requiring a vote.
The quorum of a General Assembly shall be such number of delegates who represent more than fifty per cent of the Unions and Associations.
(a) Each Union or Association is entitled to one vote.
(b) Decisions and recommendations shall be decided by a simple majority.
(c) Voting shall be by ballot unless decided otherwise by a majority of the delegates present.